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Writing a précis is an important skill in business communication because it requires a person to understand a long passage and present its essential ideas briefly, clearly, and accurately. A good précis is not simply a shortened version of the original passage. It is a concise representation of the main ideas expressed in the writer’s own words. While writing a précis, a writer has to identify important information, remove unnecessary details, maintain the original meaning, and present the information in a logical manner. These requirements make précis writing a challenging task, particularly for students and inexperienced business communicators. One of the major problems faced in writing a précis is understanding the original passage correctly. Before reducing a passage, the writer must understand its central idea, purpose, arguments, and supporting points. If the passage contains difficult vocabulary, technical terms, complicated sentences, or unfamiliar ideas, understanding it becomes difficult. A writer who does not understand the original message properly may give an incorrect interpretation in the précis. In business communication, such misunderstanding can seriously affect the accuracy of information. Another common problem is identifying the main idea. A passage may contain several ideas, examples, explanations, facts, and opinions. The writer has to determine which points are essential and which are merely supporting details. Sometimes a minor-looking statement may actually be important to the author's argument. On the other hand, examples and illustrations may occupy considerable space without being essential to the central message. Selecting the right information therefore requires careful _______ ____ ________ ______ _________ __________.
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