1 Processes for effective management of data:

1.1 Management of Data: All the form and formats for data collection are standardized and controlled. The data collected is analyzed on a regular basis by medical audit team on a regular basis. The analyzed data is presented to the top management on a regular basis by the quality

managers.

1.2 Procedure for Timely and Accurate Dissemination of Data: The top managements and policymakers are obviously important users of information but certainly not the only ones. Depending on the specific department of the organization, information needs could be diverse.

At the individual level, needs information in tapping the fullest business potentials available in an economy. Equally, organization needs information in identifying gaps which might be overlooked in policy programmes. Having examined the information available from various sources, people will make informed decisions in the pursuit of their individual interests. At the collective level, they will voice out their views through various channels regarding the present state of affairs and aspirations for future development, aiming to influence the continuous

process of policy review and planning for a better future. Together all these contribute to the development of the organization. It is therefore not a coincidence that in an organization striving for sustained development, the genuine needs of information is translated into a right to know.

1.3 Storing and retrieving data: The records shall be stored in a place free from dust, insects and other pests/rodents. Proper infection control practices including pest/rodent control measures and frequent dusting shall be done. All the Medico Legal case records shall also be stored under lock and key. The IT department is responsible for electronic backup of data and for storing them in a secured location. Electronic data shall be available on the server, external hard drive and in a separate DVD Data storage device.

The assembling order for case sheet shall be:

1. Discharge Summary

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