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Documentation may be defined as the process of communicating about the system. The person who is responsible for this communication is called documenter. It may be noted that documenter is not responsible for the accuracy of the information, and his job is just to communicate or transfer the information.

The ISO standard ISO/IEC 12207:1995 describes documentation “as a supporting activity to record information produced by a system development life cycle process.”

Documentation is needed because it is

• a means for transfer of knowledge and details about description of the system•to communicate among different teams of the software project;
• •o help corporate audits and other requirements of the organization;
• to meet regulatory demand;
• needed for IT infrastructure management and maintenance; and
• needed for migration to a new software platform.

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