What are the requisites of a valid meeting?

The following are the requisites for calling and conducting a valid general meeting:

1. Proper Authority:

The authority to call a general meeting is the board of directors of the company. The notice of the meeting should be issued under their authority, granted at a duly constituted meeting of the board or passing a resolution by circulation. A single director has no power to convene a meeting. The secretary of the company has no authority to call a general meeting unless the Board resolves and authorises him to do so.

In case the meeting of the Board of directors itself is unlawful e.g. where rightful directors are prevented from attending the directors’ meeting, the decision taken by the Board at such meeting to call the general meeting, shall also be unlawful.

Where, however, the meeting at which the directors decide to call a general meeting is not properly constituted (e.g. there is some defect in the appointment or qualification of the directors), and the Board acts bona fide, a general meeting called in pursuance of a resolution passed at such directors’ meeting, is not necessarily invalid.

However, under certain circumstances, the requisitionists, the Central Government or the Company Law Board (the Tribunal after its constitution) may call a general meeting in case of default by the directors.

2. Notice:

Notice to whom? Notice of every general meeting should be given to the following persons:

(i) Every member of the company.

(ii) Every person entitled to a share in consequence of the death or insolvency of a member.

(iii) Auditor or auditors of the company [Sec. 172 (2)].

Deliberate omission to give notice to a single member may invalidate the meeting. However, an accidental omission to give notice to or non-receipt of it, by a member will not invalidate the meeting [Sec. 172 (3)].

Length of Notice:

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