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On the day of the meeting, the secretary plays a central and coordinating role to ensure that the meeting is conducted smoothly, lawfully, and efficiently. One of the foremost duties is to arrive well in advance to check that all physical and administrative arrangements are complete. This includes verifying the seating arrangement, availability of stationery, agenda papers, attendance register, minute book, relevant statutory registers, and any supporting documents required for discussion. In case of virtual or hybrid meetings, the secretary must ensure that the technical platform is functioning properly, links are active, and members can log in without difficulty. The secretary must confirm the presence of the required quorum at the scheduled time. If the quorum is not present, the secretary should inform the chairperson and take appropriate steps ___ _____ __________ ______ __________ ______ _______ ______ _____.
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